How to Write a Demand Letter to Your Vermont Landlord

If you're a renter in Vermont facing problems like non-repaired maintenance issues, security deposit disputes, or disagreements over rent, writing a demand letter to your landlord can be a powerful first step. Vermont's tenant laws encourage written communication to clearly document concerns and request solutions, helping both parties avoid misunderstandings. This article explains when and how to write a demand letter, what to include, and where to find trusted forms and legal support in Vermont.

When Should You Send a Demand Letter?

A demand letter is a formal letter you send to your landlord outlining the issue, what you want fixed, and when you expect a response. Vermont law does not always require a demand letter before making a complaint, but sending one shows you tried to resolve the matter reasonably. Common reasons to send a demand letter include:

• Requesting repairs not yet addressed
• Requesting return of a security deposit
• Disputing unjust charges or fees
• Documenting unresolved health or safety violations

Important Elements of a Demand Letter in Vermont

Your letter does not have to follow a strict format, but it's best to include these details:

• Your name, address, and contact information
• Your landlord's name and address
• Date of the letter
• A clear description of the problem (e.g., “The heater has not worked since February 2nd”)
• Reference to any previous requests or communications
• Your specific request (e.g., make repairs, return deposit)
• A deadline for response (usually 7–14 days)
• A polite, factual tone
• Your signature

Keep a copy of your signed, dated letter for your records. If you deliver the letter in person, consider having a witness or using certified mail for proof.

Sample Demand Letter

Vermont Legal Aid provides a helpful sample demand letter template for renters seeking repairs or other action.

Vermont-specific Forms

• Sample Letter Requesting Repairs or Return of Security Deposit
  Vermont Law Help Sample Letters
  When to use: If your landlord has not completed urgent repairs or failed to return all or part of your security deposit, you can use these sample letters, customize them for your situation, and send them to your landlord as your demand letter.
• Security Deposit Complaint Form
  VT Office of the Attorney General Security Deposit Complaint
  When to use: If your landlord does not return your security deposit after you've sent a demand letter and waited at least 14 days, you can submit this official complaint form to the Attorney General.

How to Send Your Demand Letter

• Write, sign, and date your letter.
• Make a copy for your records.
• Send by certified mail or deliver by hand with a witness.
• Note the response deadline in your calendar.

What to Do If Your Landlord Doesn't Respond

If your landlord ignores your demand letter, you have several options. You can contact the Vermont Legal Aid for free legal advice, file a complaint with the Vermont Attorney General's Consumer Assistance Program, or—if necessary—apply to Small Claims Court.

Who Handles Rental Disputes in Vermont?

Vermont does not have a dedicated landlord-tenant tribunal. Rental housing disputes are usually handled by the Vermont Superior Court - Civil Division (Small Claims).

Relevant Tenant Legislation

Your rights and responsibilities as a renter in Vermont are set out in the Vermont Residential Rental Agreements Act (9 V.S.A. Chapter 137).¹

FAQ: Vermont Demand Letters & Renter Issues

1. Do I have to use a specific form for my demand letter? No, Vermont does not require renters to use a specific form, but using a template like those from Vermont Law Help can help include all necessary details.
2. How long should I wait for a response after sending my demand letter? It's common to give your landlord 7–14 days to respond. Security deposit disputes require at least 14 days under Vermont law.
3. What if my landlord doesn't fix urgent problems? You may be allowed to repair and deduct the cost from rent—but only after following strict legal steps. Contact Vermont Legal Aid to discuss your situation before taking action.
4. Can I be evicted for sending a demand letter? No, it is illegal for a landlord to retaliate against you for asserting your legal rights. See Section 4465 of the Vermont Residential Rental Agreements Act.

Key Takeaways for Vermont Renters

• Writing a demand letter documents your concerns and requests clearly.
• Use helpful templates from Vermont legal sources to strengthen your letter.
• If your landlord does not respond, contact local agencies for legal help or file a formal complaint.

Need Help? Resources for Renters

• Vermont Legal Aid — Free legal information and assistance for renters
• Vermont Attorney General's Consumer Assistance Program — File rental complaints and access guidance
• Vermont Judiciary — Information on small claims court and legal process
• Vermont Residential Rental Agreements Act — Full text of current rental law
• Vermont State Housing Authority — Housing resources and tenant support

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1. Vermont Residential Rental Agreements Act (9 V.S.A. Chapter 137)
2. Sample Demand Letters (Vermont Law Help)
3. Security Deposit Complaint Form (VT Attorney General)
4. Vermont Judiciary: Small Claims

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