Tennessee Move-In Inspection: How to Document Damage

When moving into a new rental in Tennessee, the condition of your home at move-in can affect your security deposit and your rights as a tenant. Carefully documenting any existing damage is essential for protecting yourself under Tennessee law. This guide explains the process, provides official resources, and offers practical steps for Tennessee renters.

Why Should You Document Damage at Move-In?

Documenting damages when you first move in protects your security deposit and proves you weren't responsible for pre-existing issues. Tennessee landlords can only deduct from your deposit for damages you, as the renter, actually caused—which means records are critical if there's ever a disagreement at move-out (see official Tennessee Consumer Affairs guidance).

Understanding Tennessee's Move-In Inspection Law

Under the Tennessee Uniform Residential Landlord and Tenant Act, landlords must provide a move-in inspection checklist if they own more than one rental unit. This law applies in counties with more than 75,000 residents and requires both the landlord and tenant to review and sign the inspection upon moving in.^[1]

Official Move-In Inspection Checklist

• Form Name: Move-In/Move-Out Checklist (no official state form number—but widely referenced)
• When and How to Use: Complete this checklist together with your landlord on move-in day. Note every scratch, stain, or maintenance issue, and request a signed copy for your records. At move-out, compare this checklist to the current condition of the unit.
• Official Example & Guidance: Tennessee Move-In/Move-Out Checklist (PDF)

This form protects both you and your landlord by keeping expectations clear.

Practical Steps for Tennessee Renters

• Schedule a walk-through with your landlord before moving in, ideally during daylight hours.
• Use the official Move-In/Move-Out Checklist to document each room.
• Take time-stamped photos or videos of all rooms, focusing on existing damage (holes, stains, broken fixtures).
• Ask the landlord to sign and date the checklist. Keep your own copy in a safe place.
• For any additional concerns, submit them in writing to your landlord within a few days of moving in.

What If the Landlord Refuses an Inspection?

If your landlord declines to conduct an inspection or provide the checklist, you can complete it yourself and send a signed copy (with photos) to your landlord via certified mail. This step helps you prove you reported the condition at move-in.

Relevant Tribunal for Tenancy Disputes

In Tennessee, security deposit and condition disputes are handled in General Sessions Court, which has jurisdiction over landlord-tenant matters, including deposit issues.

Protecting Your Security Deposit

Your landlord may only withhold deposit funds for damages not listed on your signed move-in checklist, according to the Tennessee Uniform Residential Landlord and Tenant Act, Section 66-28-301.^[2]

FAQs: Move-In Inspections and Damage Documentation

1. Is my landlord required to do a move-in inspection in Tennessee?
   If your landlord owns more than one unit and the property is in a covered county, they are required to offer a move-in inspection and checklist. In other areas, it's still recommended.
2. Can I complete my own inspection if my landlord won't help?
   Yes, you can use the official checklist and take photos. Send copies to your landlord to create a record.
3. What should I do if damage is missed during the move-in inspection?
   Notify your landlord as soon as possible in writing, and include photos. Keep all correspondence for your records.
4. Where do I go if my landlord deducts my deposit unfairly for pre-existing damage?
   You can file a claim in General Sessions Court in your county. Bring your move-in records, checklist, and photos as evidence.
5. Is there an official list of items to check during move-in?
   Yes. Tennessee publishes a recommended Move-In/Move-Out Checklist covering rooms, appliances, and maintenance issues.

Key Takeaways for Tennessee Renters

• Always document the condition of your unit at move-in using the official checklist and photos.
• Request (or complete) a signed move-in inspection with your landlord.
• Keep all records—these are your best protection for your deposit if disputes arise.

Starting off organized, with clear documentation, gives both you and your landlord peace of mind throughout your tenancy.

Need Help? Resources for Renters

• Tennessee Department of Commerce & Insurance - Tenant and Landlord Resources
• General Sessions Court: Find Your County Court
• Legal Aid Society of Middle Tennessee and the Cumberlands
• Tennessee Attorney General Consumer Protection

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1. Tennessee Uniform Residential Landlord and Tenant Act - Section 66-28-303, Tennessee Tenant and Landlord Resources
2. Tennessee Uniform Residential Landlord and Tenant Act - Section 66-28-301, Security Deposit Laws

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