How to Write a Demand Letter to Your Landlord in Maine

If you’re a renter in Maine experiencing issues such as unaddressed repairs, withheld security deposits, or other rental disputes, writing a demand letter is a vital first step. A well-written demand letter can help resolve problems amicably before they escalate, and is often required before legal or administrative remedies can begin.

When Should You Send a Demand Letter to Your Landlord?

Sending a written demand letter is recommended when previous requests—such as verbal conversations or emails—have not resolved your issue. In Maine, a demand letter is often used in cases involving:

• Requesting timely repairs or maintenance
• Recovering a security deposit after moving out
• Disputing improper rent increases
• Requesting documentation or receipts

Before proceeding to court or contacting state agencies, a formal demand letter offers your landlord an official chance to respond and correct the issue.

What Should Your Demand Letter Include?

An effective demand letter should be clear, polite, and thorough. At a minimum, include:

• Your name, address, and contact information
• The landlord’s name and address
• Details of your rental property (address, unit number)
• A summary of the issue (e.g., unrepaired heating, withheld deposit)
• References to any previous communications
• A specific request for what you want resolved, and by when
• A clear statement that you will seek further action if not resolved (such as contacting the Maine District Court)
• Your signature, and the date

Sample Demand Letter Template

While Maine does not have a state-mandated demand letter form, you can use the following template as a guide:

[Your Name]
[Your Address]
[City, State, ZIP Code]

[Landlord’s Name]
[Landlord’s Address]
[City, State, ZIP Code]

Date: [Month/Day/Year]

RE: Demand for [repair/return of security deposit/etc.] at [property address]

Dear [Landlord’s Name],

I am writing to request the [repair/return/etc.] described below. On [dates], I notified you of [issue], but it has not yet been addressed. Under Maine’s Rental Property Law, I am entitled to [specific right]. Please resolve this issue by [date, usually 7-14 days from letter], or I will seek further remedies as outlined by Maine law.

Sincerely,
[Your Name]

Relevant Official Forms and Resources

• Small Claims Complaint (CV-082): If your demand letter is unsuccessful and you wish to recover money (for example, a withheld security deposit), you may file a Small Claims Complaint. Download the Small Claims Complaint Form (CV-082). Use this form only after giving the landlord a reasonable deadline to respond to your letter.
• Application for Forcible Entry and Detainer (Eviction) (CV-034): Landlords use this form for eviction proceedings, but renters may reference it if a dispute progresses. See the Forcible Entry and Detainer Form (CV-034) for reference.

The main tribunal handling residential tenancy disputes in Maine is the Maine District Court. This court supervises small claims cases, eviction actions, and tenant-landlord disputes statewide.

Maine Tenant Rights and Legislation

All tenant and landlord rights in Maine are governed by the Maine Revised Statutes Title 14, Chapter 709 – Rental Property. This law outlines:

• Timelines and procedures for deposit returns
• Responsibilities for repairs and maintenance
• Notice requirements for rent increases and eviction

Before taking legal or administrative steps, review these statutes for guidance and reference them in your correspondence when relevant.

Step-by-Step: How to Send a Demand Letter in Maine

• Gather all relevant documents (lease, photos, previous emails or messages)
• Write your demand letter using clear language and the template above
• Send your letter via certified mail or another trackable method, and keep a copy for your records
• Allow your landlord adequate time to respond—typically 7 to 14 days
• If the issue is not resolved, consider mediation or filing a complaint with the Maine District Court

This process gives your landlord a fair opportunity to fix the issue and helps you document your efforts for any future legal steps.

Frequently Asked Questions

1. Do I have to send a demand letter before taking my landlord to court in Maine?
   It is strongly recommended—and often expected by the courts—that you send a demand letter before filing a claim such as a small claims action.
2. What is the deadline for a landlord to return my security deposit in Maine?
   A landlord has 21 days to return your security deposit (or provide an itemized list of deductions) after your tenancy ends and you have provided your forwarding address.
3. Where can I file a complaint about my landlord if the issue is not resolved?
   If your landlord does not respond or resolve the problem, you may file a small claims complaint with the Maine District Court.
4. Can I ask for a specific deadline in my demand letter?
   Yes, it’s helpful to include a reasonable deadline (usually 7 to 14 days) for your landlord to respond or take action.
5. What happens if my landlord ignores my demand letter?
   If your landlord does not respond, you may proceed with filing in court or contacting tenant resources for further support.

Key Takeaways for Renters in Maine

• Sending a demand letter documents your concerns and gives your landlord a fair chance to resolve the issue.
• If the issue isn't fixed, you can seek help from the courts or official agencies.
• Keep all records and send your letter in a way that verifies delivery.

By following these steps, you protect your rights and increase your chances of a positive resolution with your landlord.

Need Help? Resources for Renters

• Maine District Court – Handles rental disputes and small claims
• Maine State Housing Authority – Guidance on tenant and landlord responsibilities
• Pine Tree Legal Assistance – Free legal aid for qualifying renters
• Maine Rental Property Law – Full text of relevant statutes

---

1. Maine Revised Statutes Title 14, Chapter 709 – Rental Property
2. Maine District Court – Landlord-Tenant Cases
3. Small Claims Complaint Form (CV-082)
4. Forcible Entry and Detainer Eviction Form (CV-034)
5. Maine State Housing Authority

Categories

Renter Rights & Legal Protections Lease Agreements & Renewals Rent, Fees & Security Deposits Moving In: Inspections & Disclosures Moving Out & Ending a Lease Maintenance, Repairs & Habitability Health & Safety Standards Evictions & Lease Violations Roommates, Subletting & Shared Housing Discrimination & Fair Housing Laws Accessibility & Disability Accommodations Utilities, Services & Billing Affordable Housing & Rental Assistance Rent Control & Rent Stabilization Privacy Rights & Landlord Entry Security, Locks & Emergency Protections Dispute Resolution & Legal Aid Retaliation & Harassment Protections Mobile Home & Manufactured Housing Rights Special Housing Types & Situations