Can NY Landlords Ask for Medical Proof of Disability?

Renters with disabilities in New York are protected by both federal and state laws that require landlords to make reasonable accommodations. But what counts as valid proof when you request one? Understanding your documentation rights ensures you aren’t asked for more than the law allows and helps you assert your tenancy rights confidently.

Landlord Requests for Medical Proof: What Does the Law Say?

Under the New York State Human Rights Law and the federal Fair Housing Act, you are entitled to reasonable accommodations if you have a disability. However, landlords may sometimes ask tenants for “proof” when a request is made.

What Documentation Can a Landlord Require?

New York law allows a landlord to ask for documentation showing:

• You have a disability as defined by the law (not specifics or diagnosis)
• The requested accommodation is necessary due to your disability

Important: A landlord cannot demand your full medical records or require specific details about your diagnosis. They can ask for a letter from a qualified professional (such as a doctor, psychologist, or licensed social worker) confirming your disability status and need for the accommodation, but not the nature or severity of your disability.

Understanding "Reasonable Accommodation" in Housing

A reasonable accommodation is a change to rules, policies, or services that allows you equal enjoyment of your home. Examples include allowing a service animal in a "no pets" building or installing a grab bar in your bathroom.

Relevant Forms for Accommodation Requests

While there isn't one statewide form, some housing providers use templates. In New York City, the Commission on Human Rights suggests using a letter or their Reasonable Accommodation Request Template (no form number).

• Name: Reasonable Accommodation Request Template (NYC Commission on Human Rights)
• When/How Used: Use this template to draft a letter to your landlord describing your request. For example, if you need a support animal in a "no pets" building, outline your disability status and the accommodation needed. Attach a letter from your health provider.
• Link: Reasonable Accommodation Request Template (PDF)

For tenants in state-supervised housing (such as NYS Homes and Community Renewal), use their RA 230 Medical Verification of Disability form.

• Name: RA 230: Medical Verification of Disability
• When/How Used: Submit when a landlord in a rent-regulated apartment requests proof, or when applying for a building-initiated accommodation. For example, to justify a requested grab bar installation in a rent-stabilized unit.
• Link: RA 230 Medical Verification of Disability (PDF)

Who Handles Disability Accommodation Complaints in New York?

If you believe your rights have been violated, you can file a complaint with:

• NYC Commission on Human Rights (NYC CCHR) for New York City apartments
• New York State Division of Human Rights (NYSDHR) for statewide housing

For building repairs or code issues, the New York State Homes and Community Renewal (HCR) also oversees tenancy matters for rent-regulated/controlled apartments.

All these agencies enforce the New York State Human Rights Law, Article 15 and related rights under the Fair Housing Act.

Summing Up Documentation Guidelines

While proof may be requested, your privacy is protected. If a landlord asks for more than the law allows, contact a local enforcement agency.

FAQ

1. Can my landlord ask for my full medical records in New York?
   No, landlords cannot ask for full medical records. They may only request a brief statement from a healthcare provider verifying your qualifying disability and need for accommodation.
2. What information should a doctor's letter include?
   It should state that you have a disability (as defined by law) and that the accommodation is necessary. No diagnosis or detailed medical history is required.
3. Is a specific form always required to request an accommodation?
   No. A written request or letter is usually sufficient, but some housing providers may offer or require specific forms, such as the RA 230 for rent-regulated housing.
4. Can my landlord deny my request if I don't disclose my diagnosis?
   No, landlords cannot require you to disclose your specific diagnosis. They can only verify the need for accommodation.

Conclusion: Key Takeaways

• Landlords in New York can request documentation of disability for accommodations, but only what is necessary to prove eligibility—not full medical details.
• Tenants may use a letter or official template and are not required to name their diagnosis.
• If your request is denied or you feel your rights are violated, state and city agencies can assist.

Need Help? Resources for Renters

• NYC Commission on Human Rights — file a fair housing complaint within New York City
• New York State Division of Human Rights — file a discrimination complaint statewide
• NY State Homes and Community Renewal (HCR) — guidance for rent-regulated tenants
• Read the New York State Human Rights Law for your official protections

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1. New York State Human Rights Law, Article 15
2. Federal Fair Housing Act
3. NYC Commission on Human Rights
4. NY State Division of Human Rights
5. RA 230 Medical Verification of Disability Form

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