When Can Minnesota Landlords Request Medical Proof for Disability Accommodations?

Many Minnesota renters rely on disability accommodations—like service animals, accessible parking, or modifications—to make their homes safe and comfortable. But you might wonder: can a landlord ask for medical proof before providing these accommodations? It's important to know your rights under Minnesota and federal law to ensure you or your loved ones are treated fairly.

Understanding Disability Accommodations in Minnesota Rentals

Under both the federal Fair Housing Act and Minnesota state law, renters with disabilities have the right to request reasonable accommodations from their landlords. These accommodations can include things like allowing a service animal, installing grab bars, or assigning accessible parking.

• Reasonable accommodation: A change or exception to the rules, policies, or services to help a person with disabilities use and enjoy their home.
• Reasonable modification: A physical change to the rental unit or common areas necessary for full enjoyment of the property.

Renters are protected from discrimination under Minnesota Human Rights Act and the federal Fair Housing Act.^[1][2]

Can a Landlord Request Medical Documentation?

In Minnesota, a landlord can request documentation if a disability or need for accommodation isn’t obvious. However, they cannot ask for your full medical records or specific diagnosis. Instead, landlords are entitled to confirmation that:

• You have a disability (as defined by law), and
• The requested accommodation is necessary due to your disability.

This information may come from a healthcare provider or another professional familiar with your needs. For example, if you request a service animal and your disability isn’t visible, a letter from your doctor or therapist is appropriate.

Limits on What Landlords Can Ask For

• Landlords cannot require detailed medical records or a specific diagnosis.
• Your privacy must be respected; they can only ask for the minimum information to evaluate the request.
• Once provided, this information must be kept confidential.

For more details, see the Minnesota Department of Human Rights housing accommodations FAQ.

Relevant Official Forms for Renters

While Minnesota does not require a specific statewide form for disability accommodation requests, here is the suggested process:

• Reasonable Accommodation Request Letter (Sample—not official): Draft a simple letter to your landlord explaining your request and, if your disability is not apparent, include a note from your care provider.
• Sample Reasonable Accommodation Request Letter (Minnesota Department of Human Rights) – Use as a template to guide your own request.

You should always keep a copy of your request and any documentation you provide. Communication in writing helps protect your rights if a dispute arises.

What If Your Landlord Denies Your Request?

If your landlord denies your request or asks for inappropriate information, you have the right to file a complaint. Minnesota’s official agency for these issues is the Minnesota Department of Human Rights (MDHR).

How to file a complaint:

• Gather copies of your correspondence and any responses from your landlord.
• Complete the MDHR Intake and Discrimination Complaint Form.
• Submit online or contact the agency directly by phone at (651) 539-1100.

Remember: Your landlord cannot retaliate against you for asserting your disability rights or for filing a complaint with the Minnesota Department of Human Rights.

Legislation and Decision-Maker

Key legislation includes the Minnesota Human Rights Act and the federal Fair Housing Act.^[1][2] Complaints and disputes over accommodations are handled by the Minnesota Department of Human Rights.

Frequently Asked Questions

1. Can my landlord require a letter from my doctor in Minnesota?
   Yes, if your disability and need for accommodation are not obvious, your landlord may ask for a letter from a healthcare provider confirming your need for the accommodation. They cannot require details about your diagnosis.
2. Does my landlord have access to my full medical records?
   No. Landlords can only ask for limited information necessary to evaluate your request and must keep your information confidential.
3. What can I do if my landlord refuses my request for a disability accommodation?
   You may file a complaint with the Minnesota Department of Human Rights if you believe your rights have been violated.
4. Are there official forms for reasonable accommodation requests in Minnesota?
   Minnesota does not require a specific government form, but a sample request letter is available from the Department of Human Rights that you can use as a template.
5. How long does my landlord have to respond to my accommodation request?
   There is no set legal timeframe, but landlords should respond promptly and engage in an interactive process with you.

Key Takeaways for Minnesota Renters

• Landlords can request proof of disability only if the need is not obvious, but not detailed medical records.
• Your privacy is protected by Minnesota law when making accommodation requests.
• If denied or discriminated against, you can file a complaint with the Minnesota Department of Human Rights.

Understanding your rights makes it easier to advocate for the accommodations you need while respecting both your privacy and your landlord's role.

Need Help? Resources for Renters

• Minnesota Department of Human Rights: Housing Discrimination – Guidance on requesting disability accommodations and filing complaints
• Minnesota Discrimination Complaint Form – File a housing rights complaint online
• U.S. Department of Housing & Urban Development: How to File a Complaint
• LawHelpMN: Disability Rights in Housing – Education and assistance for Minnesota renters

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1. Minnesota Human Rights Act – Chapter 363A
2. Federal Fair Housing Act
3. Minnesota Department of Human Rights: Disability Accommodations FAQ

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