How to Document Move-In Damage in Michigan Rentals

Moving into a new rental home is exciting, but it's important to protect your rights and finances by thoroughly documenting any existing damage. In Michigan, careful inspection and written records can help prevent disputes about your security deposit when you move out.

Why You Should Document Damage at Move-In

Properly recording the condition of your rental unit when you first move in is key for renters in Michigan. This protects you from unfairly being charged for existing problems, such as scratches on floors or holes in the wall, when it’s time to move out. Michigan law requires your landlord to use specific forms and follow clear procedures to ensure fairness for both parties.^[1]

Understanding Michigan Rental Inspection Laws

The Michigan Truth in Renting Act and the Landlord and Tenant Relationships Act outline rental inspection and security deposit rules. Your landlord must:

• Provide you with a written Inventory Checklist at move-in
• Offer you the chance to add your own notes to the checklist
• Return a copy to you

The Michigan Inventory Checklist (Form)

• Form Name: Move-In/Move-Out Inventory Checklist (no state form number)
• How It's Used: This checklist is provided by your landlord at move-in. Use it to note existing damages (like stains, chips, or broken appliances). Example: You see a cracked window not yet repaired—write it on the checklist and take a photo.
• Where to Find: You can find a sample and requirements on the Michigan Attorney General’s website.

Step-by-Step: Documenting Move-In Damage

Follow these steps for a smooth inspection process, and to protect your security deposit later.

• Carefully inspect every room before moving in your belongings. Don’t forget closets, windows, appliances, and bathroom fixtures.
• Write down every scratch, mark, or issue—however small—on the Inventory Checklist.
• Take clear, dated photos or videos as extra proof. Store these files safely.
• Submit the completed checklist to your landlord within 7 days of move-in, keeping a copy for yourself. This time frame is required by Michigan law.^[2]

Understanding Your Rights: Security Deposits and Disputes

Your checklist and photos serve as strong evidence if there’s a disagreement about your security deposit later. If your landlord withholds money for damage that existed before your tenancy, you have documentation to challenge the claim. For official disputes, you may contact your district court (see below).

What Happens If You Skip the Move-In Checklist?

If you do not return the checklist, you may lose the opportunity to note pre-existing problems, putting your deposit at risk. Landlords cannot require you to pay for normal wear and tear, but it’s hard to prove previous issues without documentation.

Which Agency Handles Rental Disputes in Michigan?

Rental deposit and inspection disputes are usually handled by your local Michigan District Court. This is where you would go if you and your landlord cannot resolve issues about damages or deductions from your security deposit.

FAQ: Move-In Damage Documentation in Michigan Rentals

1. Do I have to use my landlord’s checklist form?
   Yes. Michigan law requires the landlord to provide a checklist, but you can—and should—add your own notes about any damage you find. Attach additional pages or photos if needed.
2. How long do I have to return the checklist?
   You have 7 days from the date you move in to complete and return the checklist to your landlord.
3. What if my landlord refuses to give me a checklist?
   If your landlord does not provide the form, you should document everything on your own and notify your landlord in writing. Save these records for your protection.
4. Can my security deposit be used for old damage?
   No. Your deposit can only be used for new damages or unpaid rent. If you document damages at move-in, you protect yourself from wrongful charges later.
5. Where can I file a complaint if there’s a dispute?
   Contact your local Michigan District Court or seek free help from the Michigan Attorney General’s office.

Key Takeaways for Michigan Renters

• Always complete and return the Inventory Checklist within 7 days of moving in
• Take photos or videos to document every detail, and keep copies safe
• Use official forms and communicate in writing to protect your rights and deposit

By following these steps, you help ensure a smooth, fair renting experience in Michigan and minimize misunderstandings when your lease ends.

Need Help? Resources for Renters

• Michigan Attorney General – Landlord & Tenant Guide: Official info and forms
• Find Your Michigan District Court: Locate where to resolve rental disputes
• Michigan Truth in Renting Act (full text)
• Landlord and Tenant Relationships Act

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1. See: Michigan Truth in Renting Act, MCL 554.631-554.641
2. See: Landlord and Tenant Relationships Act, MCL 554.603

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