What should I do if the landlord refuses a move-in checklist?

If your city requires it (like Chicago), remind the landlord of local law. If not provided, complete your own checklist and send it to the landlord for documentation.

Can a landlord deduct from my deposit for pre-existing damage?

No, if you documented the damage during a move-in inspection and kept evidence, the landlord cannot legally deduct for it.

Is the lead-based paint disclosure form mandatory in Illinois?

Yes, for any rental built before 1978, you and the landlord must complete and sign the federal lead-based paint disclosure form at lease signing.

Where do I go if I have a dispute over my rental unit in Illinois?

You can contact your local county court's landlord/tenant section, such as the Cook County Chancery Division, or seek help from the Illinois Attorney General.

Are photos from my move-in inspection useful in court?

Yes, photos with dates help prove the unit's condition and are strong evidence in deposit or property disputes.

Illinois Move-In Checklist: Essential Inspections for Renters

Moving In: Inspections & Disclosures Illinois published: June 21, 2025

Before moving into any rental unit in Illinois, it’s crucial to do a thorough inspection and review all required disclosures. As a renter, protecting yourself starts the moment you tour a property—especially before signing a lease. Following a clear move-in checklist helps you document the unit’s condition, ensures the landlord meets state disclosure laws, and can prevent disputes over deposits when it’s time to move out.

Understanding Your Rights Before Signing a Lease

Illinois law gives renters specific protections regarding habitability, security deposits, and required disclosures. Landlords must provide certain information and maintain a safe living environment. The main governing law is the Illinois Security Deposit Return Act and local ordinances such as Chicago’s Residential Landlord and Tenant Ordinance (RLTO).¹

Key Items Every Illinois Renter Should Inspect

Doors and Windows: Check for working locks, sturdy frames, and intact glass. Windows should open, close, and lock securely.
Smoke and Carbon Monoxide Detectors: Illinois law requires functioning smoke and CO detectors in every rental unit. Test every device and note the location and condition.
Plumbing: Run all faucets (hot and cold), check for leaks under sinks, flush toilets, and ensure proper drainage. Note any water damage or mold.
Heating and Cooling: Test the heating and air conditioning systems. Illinois law mandates that landlords provide heat from September 15 to June 1.
Appliances: Make sure stoves, refrigerators, dishwashers, and washing machines work if provided.
Walls, Ceilings, and Floors: Look for cracks, holes, excessive wear, or water stains.
Electrical Outlets and Lights: Test every outlet and light switch for proper function.
Pest and Rodent Issues: Inspect for droppings, traps, or evidence of infestation.
Exterior: Check exterior doors, common areas, and security lighting if applicable.

Take date-stamped photos and write detailed notes to accompany your checklist. This documentation is key if any damage disputes arise later.

Required Illinois Move-In Disclosures and Official Forms

Landlords in Illinois must supply specific disclosures at lease signing, including:

Lead-Based Paint Disclosure Form (for pre-1978 buildings). This federal form is required if the rental property was built before 1978. It informs tenants about potential lead-based paint hazards. Access the official EPA form. You complete and receive this form when you sign the lease and should keep a copy for your records.
Copy of Local Ordinances (such as Chicago’s RLTO Summary, if applicable). In cities like Chicago and Evanston, the lease must include a summary of the city’s tenant protection laws. For Chicago, see the official City of Chicago resource.

Chicago and certain other Illinois cities require a move-in checklist or written record of unit condition. Landlords must provide this at move-in. Keep your copy and ask the landlord to sign it. A complete move-in checklist helps you dispute unfair security deposit deductions.

Where to Get and How to Use Official Illinois Forms

Move-In/Move-Out Checklist (Chicago RLTO): Not an official state-wide form, but required under Chicago’s ordinance. Request it from your landlord or download it from the City of Chicago’s Renters’ Rights page.
Tip: Ask the landlord to complete and sign the checklist during your walk-through. Use this to compare the condition at move-out.
Lead-Based Paint Disclosure (EPA Form):
Download from the EPA. Complete at lease signing for applicable properties.

Who Handles Tenant-Landlord Issues in Illinois?

The main official board for residential tenancy issues is handled by local county courts in Illinois. In Chicago, contact the Cook County Chancery Division—Landlord/Tenant Section. Always keep a record of your inspections and communications in case disputes need mediation or legal review.²

Action Steps: Using an Illinois Move-In Checklist

Ask your landlord for a written move-in condition checklist before signing.
Do a thorough walk-through and note all pre-existing issues. Take photos or videos for evidence.
Ensure you receive all required disclosures, including any lead-based paint information and city-specific summaries.
Have both you and your landlord sign and date the finalized checklist. Keep copies for your file.

These steps offer you greater protection and a clear record in case of future disputes about your deposit or the unit’s state.

FAQs: Illinois Move-In Rentals

What should I do if the landlord refuses a move-in checklist?
If you live in a city like Chicago where a checklist is required, remind the landlord of local law and request the official document. If not provided, complete your own and send a copy by certified mail or email for your records.
Can my landlord deduct for pre-existing damage discovered during move-out?
Landlords cannot legally deduct for damage or issues you documented on the move-in checklist. Detailed evidence and signed documentation will protect your deposit.
Do I have to sign the lead-based paint disclosure every time?
Yes, if renting a unit built before 1978. It is required by federal law at every lease signing for covered properties.
Who can help if my landlord won’t return my security deposit?
Start by contacting your city or county court’s landlord/tenant section. In Chicago, try the Cook County Chancery Division. Legal aid services and the Illinois Attorney General can also help.
Are photographs legally useful if there is a dispute?
Absolutely. Clear, time-stamped photographs provide strong evidence in court or tribunal hearings over deposit claims or property condition disputes.

Key Takeaways for Illinois Renters

Always complete a detailed unit inspection and checklist before signing a lease.
Request and retain all mandatory disclosures, such as lead-based paint forms and local protections.
Document issues and keep copies of all signed checklists and forms for future reference.

A careful move-in process can prevent future arguments and financial loss, giving you confidence and peace of mind in your new Illinois home.

Need Help? Resources for Renters

See: Illinois Security Deposit Return Act; Chicago Residential Landlord and Tenant Ordinance (RLTO).
For tribunal contacts visit: Cook County Landlord/Tenant Section.