How to Write a Demand Letter to Your Landlord in Georgia

If you're a renter in Georgia facing issues such as unreturned security deposits, delayed repairs, or disputes about rent increases, knowing how to formally communicate with your landlord is key. A well-written demand letter can help resolve conflicts quickly and may be required before escalating to legal action or mediation. This guide will walk you through what a demand letter is, why it matters for tenants in Georgia, and how to draft one that clearly states your needs while following state law.

What Is a Demand Letter?

A demand letter is a written notice you send your landlord to formally request action—such as completing a repair, returning your deposit, or correcting an error. In Georgia, while you aren't required by law to use a specific form, sending a clear and polite demand letter can demonstrate you took reasonable steps to resolve the issue before seeking outside help or court action.^[1]

When Should Renters Send a Demand Letter?

Consider writing a demand letter to your landlord if:

• Your landlord is not responding to verbal requests for repairs or maintenance
• Your security deposit has not been returned at the end of your lease, within the required timeframe
• You’re facing unlawful rent increases, harassment, or retaliation
• You want a written record of your concerns for future reference

It's always best to try and resolve disputes directly. Documenting your steps in writing helps protect your rights if problems continue.

How to Write a Demand Letter to Your Landlord

When drafting your letter, keep it professional, straightforward, and polite. Here are the key elements to include:

• Your contact details (name, address, phone/email)
• Date of the letter
• The landlord’s contact details
• Clear description of the problem (e.g., "Leaking sink reported on [date]")
• Reference to previous communications, if any
• Specific resolution requested (e.g., repair, refund of deposit, etc.)
• Reasonable deadline for response (e.g., "Please respond within 7 days")
• Your signature

Be as specific as possible about dates, amounts, and what you want to happen next. Always keep a copy for your records and send the letter by a method that provides proof of delivery, such as certified mail.

Sample Demand Letter Template

While Georgia does not require an official form, you can use the following structure:

Dear [Landlord Name],
I am writing regarding [describe the issue, e.g., the return of my security deposit, delayed repairs in my apartment located at [address]].
I previously contacted you about this on [previous dates]. According to Georgia law, [cite the law if possible], I am requesting that you [state your request] by [reasonable deadline].
Please let me know how you intend to resolve this matter.
Sincerely,
[Your Name]

Including references to the relevant Georgia landlord-tenant law can strengthen your request. For example, you can mention Georgia Code Title 44, Chapter 7 – Landlord and Tenant when discussing repairs or deposit refunds.

Recommended Official Resources and Forms

• Georgia Demand for Security Deposit Return Letter (no state-issued form): Used when your security deposit is not returned within one month after lease termination. Example: If you moved out on April 1 and your deposit is not returned by May 1, you may send this letter. See details at Georgia’s official security deposit law page.
• Court Complaint Forms: If your issue is unresolved after sending a demand letter, to pursue legal action you may need a Statement of Claim in Magistrate Court (varies by county—verify with your local magistrate court).

The tribunal handling residential tenancy matters in Georgia is the Magistrate Court of Georgia.

What to Do If the Landlord Does Not Respond

If you don’t receive a response or the issue remains unresolved, you may consider:

• Filing a claim in your local Magistrate Court
• Contacting Georgia legal aid services for assistance
• Seeking mediation or arbitration, if available

Being organized and persistent gives you a stronger foundation if the dispute escalates beyond your initial letter.

Frequently Asked Questions

1. Do I have to use a specific form for a demand letter in Georgia?
   No, there is no official form. However, your letter should be clear, polite, and include all relevant details and a deadline for response.
2. What happens if my landlord ignores my demand letter?
   If your landlord does not respond, you can consider pursuing your claim through your local Magistrate Court or contacting legal aid for help.
3. Should I mention Georgia tenancy laws in my demand letter?
   Yes, referencing relevant Georgia Code can strengthen your case and show you understand your rights.
4. How should I send my demand letter?
   Send it via certified mail or another method that provides proof of delivery. Keep a copy for your records.
5. Can I use a demand letter to request repairs?
   Yes, a demand letter is suitable when requesting repairs, deposit returns, or resolution of any rental issue.

Key Takeaways for Georgia Renters

• A demand letter is a practical first step for rent, repair, or deposit disputes.
• Include all critical details and send using a method that tracks delivery.
• Follow up with legal resources or the court if you do not receive a response.

Sending a proper demand letter helps clarify expectations and may resolve most issues without the need for legal action.

Need Help? Resources for Renters

• Georgia Magistrate Court – File a claim or get information about legal proceedings
• Georgia Legal Services Program – Free tenant legal assistance for eligible renters
• Georgia Renters’ Rights – State-run information hub on rental rights and disputes
• Security Deposit Law Guidance

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1. See Georgia Residential Landlord and Tenant Act – Georgia Code Title 44, Chapter 7.
2. Security Deposit Law – Georgia Consumer Protection Division.
3. Court forms and tribunal contacts – Georgia Magistrate Court.

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