How to Document Existing Rental Damage in Washington

Moving into a new rental in Washington State? Documenting existing property damage is one of the most important steps you can take as a renter. This process helps protect your security deposit and ensures you are not wrongly charged for issues that were not your responsibility.

Why It’s Important to Document Damage at Move-In

When you move in, any existing wear, damage, or issues should be clearly recorded. This protects you from being unfairly charged for repairs or cleaning when your lease ends. Landlords in Washington are required by law to provide certain disclosures and documentation regarding the rental’s condition.

Washington’s Law on Move-In Inspections and Disclosures

Under the Washington Residential Landlord-Tenant Act, landlords must offer a comprehensive move-in checklist if they take a security deposit. This checklist must describe the condition of the property in detail, including existing damages or defects¹.

Key Points for Renters:

• You have the right to a written move-in inspection checklist before or at move-in.
• You and your landlord must both sign the checklist.
• You can request corrections or add notes before signing if you notice any overlooked damage.
• Taking photos or video can provide extra protection.

Official Forms: Move-In Condition Checklist

• Form Name: Move-In Checklist or Condition Report (no mandated form number, but language is set by statute)
• When and How It’s Used: This form is required by law anytime a landlord collects a security deposit. Both you and the landlord review the rental, note existing issues, and sign it. If your unit has stained carpets, wall holes, or worn appliances, make sure these are listed. See the legal requirement for move-in checklists here.
• Sample Checklist: While landlords create their own, you can view a sample checklist on the WA Attorney General’s Office site.

Steps for Documenting Property Condition

• Request a copy of the move-in checklist before or at move-in. Do not hand over your security deposit until you can review it.
• Go through the entire rental with your landlord or property manager. Inspect all rooms, appliances, and fixtures.
• Write down any existing damage, from scratched floors to slow drains. Be specific!
• Take clear photos or videos with timestamps for your own records.
• Both you and your landlord must sign the checklist. Request a signed copy.
• Store all this documentation where you can easily access it at move-out.

What If Your Landlord Refuses to Provide a Checklist?

If your landlord does not provide a move-in checklist but collects a security deposit, they may lose the right to keep any portion of your deposit for damage when you move out. If you find yourself in this situation, document everything thoroughly and keep records.

Where to Find More Information

• Read RCW 59.18.260 on condition checklists.
• Washington's primary authority for renting rules is the Washington Courts system, which oversees landlord-tenant disputes.

FAQ: Washington Move-In Damage Documentation

1. Is my landlord required to give me a move-in checklist?
   Yes, if a security deposit is collected, the landlord must provide a signed written checklist describing property condition.
2. What if I find damage after I sign the move-in checklist?
   Notify your landlord in writing, add photos, and request to amend the checklist as soon as possible.
3. Can I use my own photos as evidence?
   Yes. In Washington, dated photos or videos can support your claims if there is a dispute about your deposit.
4. Where can I find sample move-in checklists?
   You can view a sample condition report on the Attorney General’s Office website.
5. What tribunal handles deposit disputes in Washington?
   Landlord-tenant disputes, including deposit issues, are generally resolved in Washington State Courts.

Conclusion: Key Takeaways for Washington Renters

• Always complete and sign a move-in checklist before giving your deposit.
• Thoroughly document all pre-existing damage—use photos and written notes.
• Keep copies of all checklists and communications in case of deposit disputes.

By following these steps, Washington renters can protect their rights and reduce disputes over damages at move-out.

Need Help? Resources for Renters

• Washington State Attorney General – Landlord Tenant Resources
• Washington State Courts (for rental disputes)
• Washington State Bar Association – Find Legal Help
• Washington LawHelp – Tenant Information

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1. See Washington RCW 59.18.260 – Signatures and Condition Checklists

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