Vermont Rental Move-In Inspection: Document Damage

Moving into a new Vermont rental? Documenting existing damage at move-in is essential to protect your security deposit and make sure you aren’t held responsible for problems you didn’t cause. Vermont law gives renters clear rights and provides helpful resources for recording the condition of your home when you first move in. Here’s what you need to know to get started.

Why Documenting Move-In Damage Matters in Vermont

When you move into a rental, noting the unit’s condition before you unpack can make the difference between a stress-free move-out and disputes over your security deposit later. Vermont’s Residential Rental Agreements Act (9 V.S.A. Chapter 137) sets out the protections for both landlords and renters regarding move-in inspections, disclosures, and security deposits.^[1]

Your Rights and Responsibilities as a Vermont Renter

• Landlords must provide a written statement of condition (an inspection checklist or similar document) within five days of you moving in, noting all pre-existing damage.
• You have the right to inspect the rental yourself and add comments or corrections to this statement, ensuring the record is complete and accurate.
• This statement is used at move-out to determine if you should be charged for damages beyond normal wear and tear.

Keeping careful records benefits everyone by reducing misunderstandings and providing clear evidence if disputes arise.

Vermont’s Official Inspection Forms and How to Use Them

While Vermont does not mandate a single form statewide, many landlords use a checklist. The Vermont State Housing Authority Move-In/Move-Out Inspection Form is a widely used template.

• Form Name: Move-In/Move-Out Inspection Form
• When to Use: Complete at move-in with your landlord, listing all visible issues (e.g., scratched floors, stained carpets, chipped paint).
• How It Works: Walk room-by-room and make detailed notes. Both you and your landlord should sign and date the form, and keep a copy.
• Official Source: Vermont State Housing Authority (VSHA)

If your landlord does not provide a statement of condition, you can write your own, take photos or videos, and send them by email or certified mail. Save these records with proof of date (such as a timestamp or mail receipt).

What to Include in Your Documentation

• Photos or videos showing all rooms, appliances, windows, doors, and any damage
• Written notes for each room (use the inspection form if available)
• Descriptions of any problems – for example, “Bedroom wall: hole near window; Kitchen: cracked floor tile”

Vermont Tribunals for Rental Disputes

If you have a dispute over damage charges, you can file a claim in the appropriate Vermont Superior Court, Civil Division. Security deposit disputes are commonly handled in Small Claims Court, part of the Civil Division.

Relevant Vermont Tenant Legislation

• Vermont Residential Rental Agreements Act (9 V.S.A. Chapter 137)
• Section 4456: Security Deposits – covers landlord obligations for move-in documentation and deposit returns.

What To Do If You Find Damage After Moving In

Sometimes you may notice issues after you move in, rather than during the initial walkthrough. Vermont law allows you to supplement the inspection report within five days of receiving it from your landlord. Notify your landlord in writing, describe the new findings, and keep a dated copy for your own protection.

FAQ: Vermont Move-In Inspections and Existing Damage

1. What should I do if my landlord doesn't give me an inspection checklist?
   If your landlord doesn’t provide a statement of condition, create your own written checklist, take dated photos, and send a copy to your landlord right away. This helps protect your security deposit in case of disputes later.
2. Do I need to be present when the landlord inspects the unit?
   No law requires you to be present, but it’s best for both sides if you inspect the unit together. This way, you can agree on what’s pre-existing damage and avoid misunderstandings.
3. What kinds of damage am I responsible for as a renter?
   You are only responsible for damage beyond "normal wear and tear"—for example, broken windows, large holes in the wall, or severe stains.
4. How long do I have to report existing damage?
   Vermont law gives you five days from receiving the statement of condition to add notes or corrections. Always report in writing and keep records.
5. Can I use video as proof of a unit’s condition?
   Yes! Photos and video are excellent ways to document damage. Save files with timestamps and share a copy or link with your landlord.

Conclusion: Key Takeaways for Vermont Renters

• Always inspect your unit carefully at move-in and use an inspection form or checklist.
• Keep written and visual records, submit copies to your landlord, and store them safely.
• Vermont law protects your right to document damage—use it to avoid security deposit disputes.

Take these simple steps to ensure a fair and clear process from move-in to move-out.

Need Help? Resources for Renters

• Vermont State Housing Authority (VSHA): Resources and forms for renters
• Vermont Legal Aid – Renters' Rights: Free legal information and support
• Vermont Superior Court, Civil Division: For dispute resolution and small claims
• Vermont Residential Rental Agreements Act: Official state legislation

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1. Vermont Residential Rental Agreements Act, 9 V.S.A. Chapter 137: Vermont Official Statutes
2. Move-In/Move-Out Inspection Form: VSHA Official Form
3. Vermont Superior Court, Civil Division: Vermont Judiciary

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