How to Write a Demand Letter to Your Landlord in Oregon

If you’re facing issues such as repairs not being made, deposit disputes, or unreturned rent in Oregon, you might be advised to send a formal demand letter to your landlord. A demand letter is an official written notice explaining the problem and specifically asking your landlord to resolve it before you pursue other remedies. In Oregon, this is often a wise first step that documents your concerns and shows you’ve attempted to resolve the issue outside of court or official complaints.

Why Send a Demand Letter in Oregon?

Sending a demand letter serves several important purposes for Oregon renters:

• It provides written proof that you made your concerns known.
• It may prompt your landlord to resolve issues quickly and avoid escalation.
• It’s often required as part of the dispute process if you later file a complaint or lawsuit.

Your demand letter should follow Oregon’s tenant laws covered by the Oregon Residential Landlord and Tenant Act ^[1] and be clear, factual, and respectful.

What to Include in Your Demand Letter

Before writing, gather all relevant documentation such as repair requests, emails, or your signed lease. Then, your letter should include:

• Your name, address, and contact information
• Your landlord's name and address
• Specific description of the issue (dates, locations, unresolved problems)
• What you are requesting (e.g., repairs, refund of security deposit, stopping an illegal rent increase)
• Clear deadline for response (e.g., 14 days from the date of the letter)
• A polite but firm statement that you intend to pursue further action if not resolved
• Your signature and date

How to Send and Document Your Demand Letter

It’s best to mail your letter via certified mail with return receipt, or to hand-deliver it and document the process by taking a photo or noting the date and time. This serves as proof that your landlord received your notification.

Relevant Official Forms and When to Use Them

• Notice of Termination With Cause (Form OR-1): If your demand involves ending your tenancy for cause (like repeated landlord neglect), this notice may be required. For example, after sending a demand letter for needed repairs that are not made, you might serve your landlord with this form.
  Official Notice of Termination With Cause Form
• Small Claims Complaint (Form SC-01): If the landlord doesn’t respond, you may file a claim for monetary damages. This form lets you formally file with your county court.
  Oregon Small Claims Complaint Form

These forms are found on the Oregon Judicial Department website, the main tribunal for landlord-tenant matters.

Steps to Write and Use Your Demand Letter

• Be specific, polite, and formal, stating only facts.
• Reference the exact law or agreement being violated if you know it (such as ORS 90.360 on repairs).
• State exactly what remedy or action you want from your landlord.
• Give a clear deadline (commonly 14 days).
• Mention the next steps if unresolved (e.g., contacting the Oregon Judicial Department or filing a claim).

Sending a clear demand letter often resolves disputes without the need for court involvement. If your issue is not addressed, you may proceed by using one of the official forms noted above or contacting the right tribunal.

Frequently Asked Questions

1. What if my landlord ignores my demand letter in Oregon?
   If your landlord does not respond by your stated deadline, you may escalate the issue by filing a complaint with your local county circuit court or pursuing a small claims action.
2. Is there a required demand letter form in Oregon?
   Oregon does not require a specific form, but your letter should include all relevant details. For terminations, use the official Notice of Termination With Cause if applicable.
3. How long should I give my landlord to respond?
   Fourteen (14) days is standard, but check your lease or relevant statutes for specifics on your situation.
4. Will sending a demand letter affect my tenancy?
   No, as long as your communication is respectful and you don’t withhold rent illegally. Retaliation from your landlord is prohibited under Oregon law.
5. Where can I file a complaint if my problem is not resolved?
   You can file with your county’s circuit court or seek mediation through the Oregon Judicial Department (OJD).

Key Takeaways

• A demand letter documents your dispute and often encourages resolution without legal action.
• Use official Oregon court forms for unresolved or escalated issues.
• You are protected under the Oregon Residential Landlord and Tenant Act, and can seek help if your rights are not honored.

Need Help? Resources for Renters

• Oregon Judicial Department – Handles small claims, landlord-tenant disputes, and official forms.
• Oregon Housing and Community Services Tenants Page – Tenant rights, rental assistance, and legal aid links.
• Oregon Law Help – Free legal information and referrals to local resources.

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1. Oregon Residential Landlord and Tenant Act (ORS Chapter 90)
2. Oregon Judicial Department – Landlord & Tenant

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