New York Tenant Move-Out Walk-Through Checklist

Planning to move out of your New York rental? Completing a final walk-through is a vital step for tenants. This process helps you document the condition of your apartment and can make a big difference in getting your security deposit back. Here's what New York renters need to know to protect their interests and comply with state rules.

Why the Final Walk-Through Matters in New York

In New York, the final walk-through lets tenants and landlords review the property’s condition before move-out. Both parties can agree on the state of the unit, identify potential damage (beyond normal wear and tear), and avoid deposit disputes later. New York law grants tenants the right to request an inspection before moving out—use it to your advantage.

Preparing for Your Walk-Through

• Schedule the inspection: By law, you must request in writing a pre-move-out inspection. The landlord must notify you of the date and time at least 48 hours in advance.
• Gather important documents: Lease agreement, previous inspection reports, and all receipts for repairs or cleaning.
• Have the official form handy: New York State’s "Move-Out Inspection" checklist is used to document findings. Move-Out Inspection Checklist PDF.

What to Check Room-by-Room

• Kitchens: Appliances clean and working, cabinets empty and wiped down, sink/faucets free of leaks.
• Bathrooms: No plumbing leaks, mold, or grout damage; mirrors and floors clean.
• Bedrooms/Living Areas: Walls free from holes (beyond small nail holes), carpets or floors in good shape, windows and doors undamaged.
• Common Areas: Entryways, hallways, and any shared spaces as specified in your lease.
• Utilities & Fixtures: All lights, smoke detectors, outlets, and switches working properly.
• Outdoor Spaces: If applicable—porches, balconies, yards tidy and undamaged.

Required Forms & Legal Steps

• Move-Out Inspection Checklist (New York State Division of Housing and Community Renewal, DHCR): Use this form during the inspection. Both tenant and landlord can sign.
  • Official Move-Out Inspection Checklist (DHCR)
  Example: You request a move-out inspection; the landlord agrees and brings two copies—one for each of you. Any defects are noted before you leave.
• Security Deposit Return: The landlord has 14 days after you vacate to provide an itemized statement and return your deposit.
  Security Deposit Return Rules (NYS DHCR)

New York Tenancy Legislation and Dispute Resolution

Rental relationships in New York are governed by the New York State Real Property Law and, in New York City, additional local rules. If a dispute arises (for example, over deposit deductions), tenants can seek help from the New York City Housing Court or other relevant local housing courts in your area. The New York State Division of Housing and Community Renewal (DHCR) is the state agency overseeing residential tenancies and tenant rights.

FAQ: New York Tenant Final Walk-Throughs

1. Do I have the right to a walk-through before moving out in New York?
   Yes, tenants in New York have a legal right to request a pre-move-out inspection. This allows both parties to identify potential issues before the move-out date.
2. Can my landlord keep my security deposit for normal wear and tear?
   No. Landlords can only deduct for damage beyond normal wear and tear. Everyday use (like minor scuffs or faded paint) isn’t a valid reason for withholding your deposit.
3. How long does my landlord have to return my security deposit?
   By law, within 14 days after you vacate the apartment, your landlord must return your deposit or provide an itemized list of deductions.
4. What should I do if I disagree with my landlord’s deductions?
   If you can’t resolve the dispute, you may file a claim in local Housing Court. Bring your lease, inspection checklist, and photos as evidence.
5. Is there an official inspection form I should use?
   Yes. The DHCR provides the Tenant Move-Out Inspection Checklist to document the final condition.

Key Takeaways

• New York tenants can request a formal move-out inspection and should use the DHCR checklist.
• Documenting the property’s condition helps protect your security deposit and settle potential disputes.
• The law protects against deposit deductions for normal wear and tear—know your rights before you leave.

Need Help? Resources for Renters

• New York State Division of Housing and Community Renewal (DHCR): For questions on tenant rights, forms, and regulations.
• New York City Housing Court: Handles disputes about leases, deposits, and tenant rights.
• Security Deposit Guidance (NYS DHCR): Official deposit rules and FAQs.

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1. NYS DHCR Security Deposit Rules
2. New York State Real Property Law Article 7
3. DHCR Move-Out Inspection Checklist
4. New York City Housing Court

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