New York Move-In Inspection Checklist for Renters

Moving into a new rental in New York is exciting, but it’s important to inspect the property thoroughly before signing any agreement or taking possession. A detailed move-in checklist can help avoid misunderstandings with your landlord and protect your right to get your security deposit back under New York State Real Property Law Section 7-108.^[1]

Why a Move-In Checklist Matters in New York

New York law requires landlords to return security deposits, minus documented damages. A written move-in checklist makes it clear what’s existing wear versus new damage, safeguarding both you and the landlord by setting clear expectations.

What to Inspect Before Signing a Lease

Before you sign, carefully examine each room and shared area for the following:

• Walls, ceilings, and floors: Look for cracks, stains, holes, or water damage.
• Windows and doors: Ensure they open, close, and lock properly. Check for drafts or broken glass.
• Plumbing: Test all faucets, showers, and toilets. Watch for leaks, poor water pressure, or slow drains.
• Appliances: Confirm stoves, refrigerators, dishwashers, and other appliances work as described in your lease.
• Heating and air conditioning: Test functionality and report any uneven temperatures or noises.
• Smoke and carbon monoxide detectors: Verify that required detectors are installed and functional as required by New York State law.^[2]
• Presence of pests: Check for signs of insects or rodents.
• Lights, electrical outlets, and switches: Inspect for safety, burnt out bulbs, or non-working outlets.
• Cleanliness: Document the overall condition, including carpets and any provided furniture.

Required Inspections, Disclosures, and Forms in New York

While New York doesn’t mandate a specific checklist form, landlords must:

• Perform a walk-through inspection with the tenant upon move-in and move-out if the property has six or more units,^[1]
• Provide a written statement noting the apartment's condition, which both parties should sign.
• Supply legally required disclosures on hazards like lead paint (Lead-Based Paint Disclosure), bedbugs, and utilities.

If you rent in New York City, your landlord may need to provide a Bedbug Disclosure Form.

Key Official Forms for Renters

• Move-In/Move-Out Inspection Checklist
  Form Name: No standardized statewide form in New York, but landlords must comply with inspection requirements under RPL § 7-108.
  How to use: Complete a written checklist during the walk-through with your landlord. Both parties should sign and keep a copy for their records.
  Tip: Take dated photos for extra documentation.
• Lead-Based Paint Disclosure Form (required for pre-1978 units)
  How to use: Landlord must provide and both parties sign before move-in. If not provided, you can withhold consent to occupy.
  Lead-Based Paint Disclosure Sample Form (EPA)
• New York City Bedbug Disclosure Form
  How to use: NYC landlords give this at lease signing. It informs you about any recent bedbug infestations.
  Bedbug Disclosure Form (NYC HPD)

Action Steps if Issues Are Found

If you notice any problems during your inspection:

• Note the issue in writing on your checklist and snap a photo.
• Notify your landlord immediately, and request written confirmation that they acknowledge the issue or will repair it.
• Consider making repair requests in writing and keep copies for your own files.

Your Rights and Legal Protections

As a renter, you have protections under New York State Real Property Law Section 7-108. You’re entitled to a fair move-in inspection and proper handling of your security deposit. In case of disputes, the New York State Homes and Community Renewal (HCR) Office of Rent Administration is the key authority handling residential tenancy matters in New York State.^[3]

FAQ: New York Move-In Inspections and Checklists

1. Is a move-in checklist legally required in New York?
   While New York doesn’t mandate a specific form, landlords must provide an opportunity for tenants to inspect and document the apartment’s condition before and after tenancy for properties with six or more units.
2. Can I use my own checklist template?
   Yes. You can prepare your own checklist as long as both you and your landlord sign it and keep copies.
3. What happens if my landlord refuses a move-in inspection?
   You should document your attempts to request an inspection in writing, keep dated photos, and contact New York State HCR for assistance if needed.
4. Do I need to be present for the inspection?
   It is strongly recommended that you attend so you can review conditions together and avoid misunderstandings.
5. What disclosures must my landlord provide at move-in?
   Required disclosures include lead paint (for pre-1978 units), bedbug history in NYC, and any known hazardous conditions or utilities arrangements.

Conclusion: Start Your New York Tenancy with Confidence

• Always conduct a detailed move-in inspection and document everything with photos and notes.
• Review and sign all required disclosures and inspection statements with your landlord present.
• Keep all records safe—your security deposit may depend on it!

Following these steps helps ensure a safe, fair, and successful move-in experience in New York.

Need Help? Resources for Renters

• NY State HCR: Rent Information for Tenants
• Contact Office of Rent Administration (HCR) for help
• NYC Housing Preservation & Development: Resources for Renters
• NY Attorney General’s Consumer Protection: Tenants Rights

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1. New York State Real Property Law – Section 7-108: Security Deposits; Condition of Premises
2. Smoke Detector Requirements: NY State HCR Guidance
3. Residential tenancy matters in NY: NY State Homes and Community Renewal (HCR)

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