How to Write a Demand Letter to a Landlord in New Hampshire

If you are a renter in New Hampshire facing issues such as repairs not being completed, unreturned security deposits, or other unresolved problems with your landlord, sending a well-written demand letter can be an important first step in resolving the situation. This written request provides your landlord with clear notice of the problem and sets a formal record of your attempt to seek a solution. Understanding how to craft a demand letter in New Hampshire helps ensure your rights as a tenant are protected.

When Should You Send a Demand Letter?

A demand letter is typically used when your landlord has not addressed or acknowledged problems after being verbally notified. Common reasons include:

• Requesting overdue repairs to essential services
• Seeking return of your security deposit after moving out
• Disputing improper charges or fees
• Responding to an improper rent increase or eviction threat

It is always recommended to keep a copy of your letter and send it by certified mail or other trackable methods for proof of delivery.

Essential Components of a Demand Letter

Your letter should be clear, factual, and professional. Include the following details:

• Your full name, rental address, and contact information
• The date you are writing the letter
• A brief summary of the problem (e.g., broken heater, leaking roof, unreturned deposit)
• Relevant dates and actions taken so far (such as previous communications)
• The specific action you want your landlord to take
• A deadline for response or resolution (usually 10–14 days)
• Mention of next steps if the issue isn’t resolved (for example, filing a complaint with the New Hampshire Judicial Branch Housing Court)

Sample Demand Letter

Below is a brief example for requesting a security deposit refund:

• Date: [Insert today’s date]
• Landlord Name and Address
• Dear [Landlord Name],
• I moved out of [rental address] on [date]. According to New Hampshire RSA 540-A:7, you must return the security deposit within 30 days. I have not yet received the refund or an itemized statement. Please return my deposit within 14 days or I may pursue my rights through the Housing Court.
• Sincerely, [Your Name]

Official Forms and Where to Find Them

While there is no state-mandated form specifically called a "Demand Letter" for tenants, you may need to use additional official documentation if your issue is not resolved:

• Small Claims Complaint (NHJB-2198-DP): If your landlord fails to respond, you may file a Small Claims Complaint Form. For example, if your landlord does not return your security deposit, complete and submit this form at your local district court to start a small claims case.
• Request for Mediation: For some landlord-tenant disputes, the Housing Mediation Program operated by the New Hampshire Judicial Branch may help you seek a resolution without court.

Always check the Housing Court webpage for updates and guidance on forms and procedures.

Where Are Tenant Complaints Handled?

Most residential tenancy disputes in New Hampshire are managed by the New Hampshire Judicial Branch Housing Court. For disputes outside court, the New Hampshire Department of Justice Consumer Protection Bureau may assist with unresolved landlord-tenant matters.

Relevant Tenancy Legislation in New Hampshire

Tenant rights and landlord obligations are set by New Hampshire RSA 540-A: Rental Property and Tenant Rights. This law covers issues like security deposits, required repairs, and eviction notices.

Steps to Take After Sending a Demand Letter

If your landlord does not respond or fix the issue within your requested deadline, you may:

• Follow up in writing and give a final chance to resolve
• Submit a complaint to the Housing Court
• File a small claims suit using the official Small Claims Complaint Form (NHJB-2198-DP)
• Consider mediation through the state’s mediation program

Be sure to keep all records of your communications and copies of any forms you submit.

FAQ: Writing a Demand Letter to Your Landlord in New Hampshire

1. Do I need to use a lawyer to send a demand letter?
   No, you are not required to use a lawyer. Writing and sending the letter yourself is permitted and often effective, though you may seek legal guidance for complex cases.
2. How long should I wait after sending the demand letter before taking next steps?
   Typically, allow 10–14 days after your landlord receives the letter. If there’s no response or resolution, you can proceed with a complaint or small claim.
3. Can I email my demand letter instead of mailing it?
   You may email your letter, but sending it by certified mail or another trackable method is recommended for a formal, verifiable record of delivery.
4. What if my landlord retaliates after I send a demand letter?
   Retaliation is illegal under RSA 540-A:4. If this happens, document everything and seek support from Housing Court or legal services.
5. Where can I get help if I need to go to court?
   The New Hampshire courts self-help center provides guidance, forms, and links to free or low-cost legal services for renters.

Key Takeaways

• Write and send a demand letter if your landlord has not resolved an issue after a verbal request.
• Use clear, factual language and keep a copy of all correspondence.
• If needed, escalate the issue through Housing Court, mediation, or a small claims action using official forms.

Need Help? Resources for Renters

• New Hampshire Judicial Branch Housing Court – tenancy dispute resolution
• NH Courts Self-Help: Landlord-Tenant Disputes – forms, FAQs, and legal aid links
• New Hampshire Housing Finance Authority: Tenant Rights
• NH Department of Justice: Tenant Complaints

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1. New Hampshire RSA 540-A: Rental Property and Tenant Rights
2. New Hampshire Judicial Branch: Housing Court
3. NHJB-2198-DP: Small Claims Complaint Form
4. NH Housing Mediation Program
5. NH Housing Finance Authority: Tenant Rights & Responsibilities

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