What if my landlord doesn’t provide a move-in checklist?

You can create your own or use the sample checklist from the Missouri Attorney General, document all damage, and share a copy with your landlord.

Can I be present for a move-in inspection with my landlord?

Missouri law guarantees your right to be present at move-out, but you can request to be present at move-in as well.

Is my landlord required to repair existing damage I document at move-in?

Landlords must make necessary repairs to maintain a habitable property, especially issues affecting health or safety.

What should I do if my landlord disagrees about move-in damages at the end of my lease?

Use your photos, checklists, and emails as evidence, and, if needed, file a claim in Missouri Small Claims Court.

Where can I find Missouri’s landlord-tenant laws?

Visit the Missouri Landlord-Tenant Law page (Chapter 535 RSMo) for official statutes.

Missouri Renters: How to Document Move-In Damage

Moving In: Inspections & Disclosures Missouri published: June 21, 2025

When renting a new home or apartment in Missouri, it’s vital to formally document any existing damage before you move in. This protects your security deposit and helps prevent misunderstandings with your landlord under Missouri’s landlord-tenant laws. Here’s how to ensure your interests are protected when moving into a rental property in Missouri.

Why You Should Document Damage When Moving In

Documenting existing damage is essential for proving that any issues were not caused by you during your lease. Missouri law allows landlords to withhold part or all of a security deposit for damages, except for normal wear and tear. Keeping clear records helps avoid unfair deductions later.^[1]

Understanding Missouri’s Requirements for Inspections and Disclosures

Missouri doesn’t require landlords to provide a standardized move-in checklist, but the law does give you the right to be present for the move-out inspection. Documenting the property’s condition at move-in is your responsibility and your best protection.

What to Look for During Your Move-In Inspection

Walls and Ceilings: Check for marks, holes, cracks, or water stains.
Floors and Carpets: Note stains, burn marks, broken tiles, or worn spots.
Windows and Doors: Check locks, screens, glass, and weatherproofing.
Appliances: Confirm that all are working and document any dents or issues.
Bathroom and Kitchen Fixtures: Note any leaks, mold, mildew, or broken hardware.

How to Properly Document Move-In Damage

Take clear, date-stamped photos and videos of every room and any damaged areas.
Write a detailed list describing each issue in every room.
If possible, ask your landlord to review and sign your list.
Keep a copy of your inspection for your records and send one to your landlord via email or certified mail.

Tip: Keep all communication with your landlord in writing, especially about property conditions. This is helpful if any disputes arise when you move out.

Official Forms and How to Use Them

Missouri law doesn’t require a standardized state-issued move-in inspection checklist, but many landlords provide their own. If your landlord supplies a form, review it carefully, add your own notes, and request a signed copy for your records.

Form Name: Sample Move-In/Move-Out Checklist (no official state form number)
When & How to Use: Complete upon moving in, noting all existing damage and conditions. Sign and date with your landlord if possible. Keep a copy and use the same form to compare condition upon move-out.
Official Example: View a sample checklist in the Missouri Attorney General’s Landlord-Tenant Law guide (see page 31).

If your landlord refuses to sign your checklist, send a copy by certified mail to create a paper trail.

The Tribunal Handling Rental Disputes in Missouri

If you and your landlord disagree over security deposit deductions or repairs, small claims court is the proper venue. In Missouri, rental disputes are generally handled by the local county Small Claims Court.

Missouri Tenancy Laws Covering Security Deposits and Damage

The main law governing rental relationships in Missouri is the Missouri Landlord-Tenant Law (Chapter 535 RSMo). You can find the specific rules on security deposits and property damage in Section 535.300.

Landlords may deduct from your security deposit for actual damages beyond normal wear and tear, but must provide you an itemized list within 30 days of move-out if any amount is withheld.^[2]

Summary of Move-In Damage Documentation Steps

Inspect the property thoroughly before moving any belongings inside.
Photograph and videotape every room and detail damages.
Record each issue in writing, using a checklist if available.
Share your documentation with your landlord and keep copies.

Taking these simple steps can prevent headaches and protect your deposit at the end of your lease.

Frequently Asked Questions (FAQs)

What if my landlord doesn’t provide a move-in checklist?
If your landlord doesn’t offer a checklist, create your own or use the sample from the Missouri Attorney General. Document everything, keep copies, and share with your landlord.
Can I be present for a move-in inspection with my landlord?
Missouri law guarantees the right to be present at move-out inspections, but you can request to be present at move-in. It’s a good idea to walk through the property together.
Is my landlord required to repair existing damage I document at move-in?
Your landlord is obligated to maintain habitable conditions and make necessary repairs, especially those affecting health or safety. Reporting issues early helps ensure repairs are made.
What should I do if my landlord disagrees about move-in damages at the end of my lease?
Provide your documented evidence (photos, list, and communication) if there is a dispute. If needed, you can file a claim in Small Claims Court.
Where can I find Missouri’s landlord-tenant laws?
The official laws are available at the Missouri Landlord-Tenant Law (Chapter 535 RSMo) website.

Conclusion: Protecting Your Rights as a Missouri Renter

Careful documentation at move-in is your best protection against unfair security deposit deductions.
Missouri law supports your right to an itemized deduction list and to resolve disputes in Small Claims Court.
Use photos, checklists, and written communication to ensure transparency with your landlord.

By following these guidelines, you can feel confident about starting your Missouri tenancy on the right foot.

Need Help? Resources for Renters

Missouri Attorney General’s Office: Guidance on tenant and landlord rights and responsibilities.
Missouri Housing Development Commission – Tenant Resources: Support for renters, including legal links and assistance.
Missouri Small Claims Court: How to handle security deposit and other rental disputes.