Writing a Demand Letter to Your Michigan Landlord

If you’re a renter in Michigan facing issues like needed repairs, security deposit disputes, or problems with your landlord, sending a demand letter is often the first formal step. There are legal protections for Michigan tenants, but your requests are stronger when documented in writing. This guide breaks down how to properly write and deliver a demand letter, using Michigan’s official legal channels.

What Is a Demand Letter and Why Send One?

A demand letter is a written request, usually sent before taking legal action, that documents your concern and asks your landlord to solve the problem. Sending a demand letter can help you:

• Clearly state the issue to your landlord (such as unaddressed repairs or wrongful deposit deductions)
• Give your landlord a chance to fix the issue voluntarily
• Create a paper trail if you need to go to court later
• Show good faith in attempting to resolve the dispute

For Michigan renters, a demand letter can also be required before filing certain claims in court—for example, for return of a security deposit.

When Should You Send a Demand Letter?

You should consider sending a demand letter if:

• Your landlord fails to make repairs after you’ve notified them verbally
• You’re disputing an unexpected rent increase
• You believe your security deposit has been wrongly withheld
• There are habitability or health and safety concerns

Documenting your concerns in writing is especially important to preserve your rights under the Michigan Truth in Renting Act and the Michigan Landlord and Tenant Relationships Act.¹

What to Include in Your Demand Letter

Your demand letter should be professional, specific, and include all key facts. Be clear but respectful. Include:

• Your name and rental address
• Date of the letter
• A detailed description of the issue (e.g., "heating system has not worked since January 5")
• Reference to any previous communications
• The outcome you’re requesting (such as repairs by a certain date)
• Reasonable deadline for response or action (often 7–14 days)
• A statement that you may pursue further action if not resolved
• Your signature and current contact information

Relevant Michigan Forms for Renters

• Notice of Intent to Claim Security Deposit (No official form number):
  • When to use: When requesting the return of your security deposit after moving out, as required by law. Michigan law states you must send a written notice with your forwarding address within 4 days of moving out.
  • Where to find: See instructions and requirements on the Michigan Attorney General Security Deposit guide.
  • Example: You have moved out and did not receive your deposit. Send a written notice titled "Notice of Intent to Claim Security Deposit" to the landlord’s last known address.
• Michigan District Court Complaint and Summons (DC 84, DC 102c):
  • When to use: If your landlord does not respond to your demand letter and you wish to file in small claims or district court (e.g., to recover your deposit or force repairs).
  • Where to find: Download the DC 84 Complaint form and see filing details on the Michigan Courts official forms portal.

Where to File a Complaint or Seek Resolution

Residential landlord-tenant disputes in Michigan are generally handled by the Michigan Courts District Courts system. For broader consumer protection, you may also file complaints with the Michigan Attorney General Consumer Protection Division.

How to Send Your Demand Letter (Step-by-Step)

Follow these steps to make your demand letter as effective as possible and preserve your legal rights:

• Write your letter and keep a copy for your records
• Send your letter by certified mail with return receipt requested, or hand-deliver it and get a signed receipt (this provides proof)
• If emailing, ensure you can prove delivery (email confirmation, printouts, screenshots)
• Give your landlord a reasonable time to respond (typically 7–14 days)
• Keep copies of related documents, photos, or repair requests as evidence

FAQ: Michigan Renters & Demand Letters

1. Do I need to use a specific form for my demand letter to my landlord?
   No official demand letter form is required, but certain deposit claims do require a "Notice of Intent to Claim Security Deposit" with your forwarding address after moving out.
2. How long should I wait after sending a demand letter to take further action?
   Give your landlord a reasonable time—typically between 7 and 14 days—for non-urgent issues. For urgent repairs, cite a shorter, lawful time frame. If there's no response, consider legal steps.
3. Does sending a demand letter protect my rights as a tenant?
   Yes—it creates a record, shows you tried to resolve the issue, and may be required before some court actions (like claiming a deposit).
4. What if my landlord refuses to accept my demand letter?
   Send it through a delivery method that documents your attempt (certified mail, email, or hand-delivery with witnesses). Retain all evidence of your effort.
5. Where can I get legal help if my landlord ignores my demand letter?
   Contact the Michigan Attorney General Consumer Protection Division or your local legal aid office. See resources below.

Key Takeaways

• Document your concerns in a written demand letter to create a formal record and help resolve disputes with your landlord.
• Always keep copies and proof of sending your letter.
• Know your next steps: File a complaint or pursue court action if needed, using official Michigan court forms.

Need Help? Resources for Renters

• Michigan Attorney General: Landlord-Tenant Information
• Michigan Courts District Court Locator
• Michigan Legal Help (Tenant Self-Help Tools and Information)
• File a Complaint with the Michigan Attorney General

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1. See the Michigan Truth in Renting Act and Landlord and Tenant Relationships Act for state requirements.
2. Find official forms and court instructions via the Michigan Courts Approved Forms page.

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