How to Document Existing Damage at Move-In in Connecticut

When moving into a new rental in Connecticut, documenting the existing condition of your unit is crucial for protecting your security deposit and setting clear expectations with your landlord. Connecticut renters have rights and responsibilities under state law to ensure that any pre-existing damage is accurately recorded at the start of the tenancy.

Why Documenting Damage Matters for Connecticut Renters

Keeping a record of the condition of your unit helps you avoid being held responsible for damage you did not cause. This process can make deposit return disputes easier to resolve, as clear evidence supports your case. Connecticut law requires landlords to itemize any deductions made from a tenant’s security deposit, making good documentation essential for both parties.

Inspection Procedures and Move-In Checklists

Although Connecticut law does not compel landlords to provide a formal move-in inspection or checklist, many do so as good practice. You should always document the unit’s condition yourself, even if your landlord does not provide an official form.

Conducting a Self-Inspection

• Take clear, time-stamped photographs or videos of every room and any existing damage (walls, floors, appliances, fixtures, etc.).
• Write a detailed list describing each issue you observe, noting room locations and any distinguishing features.
• If available, fill out a Move-In/Move-Out Checklist and provide a copy to your landlord for their records.

Official Connecticut Forms and How to Use Them

• Security Deposit Statement (Form JD-HM-28): While Connecticut does not have an official move-in inspection form, the Security Deposit Statement (JD-HM-28) is used when there are disputes over the return of your deposit. Keeping a move-in record will support your case if you need to use this form later.
  • Example: If your landlord withholds all or part of your security deposit for damages, submit your move-in documentation and this form to begin your claim.

For more guidance on deposits, visit the Connecticut Department of Consumer Protection’s security deposit resource.

Step-by-Step: How to Document Pre-Existing Damage in Connecticut

• Schedule your inspection before moving in any belongings.
• Walk through each room, noting all visible damage or wear in writing.
• Take photos and videos, ensuring date and time are recorded.
• If possible, complete a Move-In/Move-Out Checklist (template forms are acceptable if your landlord does not provide one).
• Sign and date your checklist, and send a copy with supporting photos to your landlord (email is recommended for a time-stamped record).
• Keep copies of all documentation for your records throughout your tenancy.

Tip: Clearly label all photos with the date, room, and description of damage. This can provide strong evidence should any disputes arise when you move out.

Relevant Laws and Agencies

Connecticut’s rental laws are set out in the Connecticut General Statutes, Chapter 831 – Landlord and Tenant ^[1]. Disputes are typically handled by the Connecticut Superior Court, Housing Session ^[2].

What If You Discover Unreported Damage After Moving In?

• Inform your landlord in writing as soon as possible, detailing the damage and including updated photographs.
• Request written acknowledgment that you will not be held responsible for these issues at move-out.

Prompt reporting is key to establishing a clear record.

Frequently Asked Questions

1. Do Connecticut landlords have to provide a move-in checklist?
   No, Connecticut law does not require landlords to provide a move-in checklist, but renters can—and should—create their own and share it with their landlord.
2. What if my landlord disputes pre-existing damage when I move out?
   Use your documented photos, videos, and written checklists to support your claim. If needed, the Housing Session of Connecticut Superior Court can handle disputes.
3. How long does a landlord have to return the security deposit in Connecticut?
   By law, the landlord has up to 30 days from the end of the tenancy (or 15 days after receiving your forwarding address, whichever is later) to return your deposit or provide an itemized statement of deductions.
4. Can I use my own move-in checklist if my landlord doesn’t provide one?
   Yes. Creating and submitting your own checklist is acceptable and recommended. Always keep a copy for yourself.
5. Where can I go for help if my landlord refuses to acknowledge my move-in documentation?
   You can contact the Connecticut Department of Consumer Protection or file a claim in Housing Court for official resolution.

Key Takeaways for Connecticut Renters

• Always document the condition of your rental with photos and a written checklist at move-in, even if your landlord doesn’t require it.
• Use official forms, like the Security Deposit Statement, if any deposit disputes arise.
• Keep communication with your landlord in writing and maintain thorough records for your protection.

Following these steps ensures you have the strongest possible evidence if questions about property damage come up later.

Need Help? Resources for Renters

• Connecticut Department of Consumer Protection: Security Deposit Information
• Connecticut Housing Session - Superior Court (handles residential tenancy and deposit disputes)
• Connecticut General Statutes, Chapter 831 – Landlord and Tenant (rental laws)
• Connecticut Fair Housing Center (tenant advocacy and education)

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1. Connecticut General Statutes, Chapter 831 – Landlord and Tenant
2. Connecticut Superior Court, Housing Session

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