How to Write a Demand Letter to Your Colorado Landlord

If you’re a renter facing problems like delayed repairs, unreturned security deposits, or rent disputes in Colorado, sending a demand letter to your landlord can be an important first step. This letter is a formal written request asking your landlord to fix an issue, comply with the law, or meet their obligations. It's a critical step before pursuing legal action or involving a government agency.

What Is a Demand Letter and Why Send One?

A demand letter is a written request sent to your landlord describing a problem and clearly stating what action you want them to take. In Colorado, it can help you document efforts to resolve a dispute, show good faith, and is often required before taking a landlord to court or seeking state intervention.

• It provides written evidence of your concerns and requests.
• It may encourage your landlord to resolve the issue without legal action.
• It can be required for issues like return of deposits or habitability concerns under Colorado law.

When Should You Write a Demand Letter?

Consider writing a demand letter if:

• Your landlord is not making necessary repairs
• They have not returned your security deposit within the required period
• There are disagreements about rent increases, lease terms, or eviction notices

Giving your landlord a clear, written opportunity to address the issue may resolve matters quickly and strengthens your case if you need to escalate.

Key Legal Requirements in Colorado

Colorado’s Colorado Revised Statutes Title 38, Article 12: Landlord and Tenant Law governs rental agreements and tenant rights. Under these laws, specific procedures apply to common disputes, and some issues (like security deposit returns) require a written demand before you can take the matter to court.^[1]

Important Tribunal for Colorado Renters

Housing-related disputes in Colorado are typically handled by the local county courts. Statewide housing information is provided by the Colorado Department of Local Affairs - Division of Housing, which also offers guidance and mediation services.^[2]

How to Write a Demand Letter: Step-by-Step Guidance

• Be clear and concise. State the problem, what you want, and a reasonable deadline.
• Document everything. Include relevant details, dates, unit address, and attach photos if helpful.
• Provide contact details. Give your phone number and address so your landlord can respond.

It’s also a good idea to keep a copy for your records and send it using a method that confirms delivery, such as certified mail or email with a read receipt.

Sample Outline for Your Demand Letter

1. Date and your contact information
2. Landlord’s name and address
3. Subject line: "Demand for [Repair/Security Deposit Return/etc.]"
4. Description of the issue (with dates/evidence)
5. What action you want and a deadline
6. Reference applicable lease terms or laws
7. Statement that you may take further action if it’s unresolved
8. Signature

Relevant Forms and Resources for Colorado Renters

• Security Deposit Demand Letter: While Colorado doesn't have a standard state-issued form, you may use a template such as the Division of Housing Security Deposit Letter Sample. Use this after moving out if your deposit is not returned within the legal timeframe (usually one month after you vacate unless your lease allows up to 60 days).
• Notice of Intent to Withhold Rent for Repairs: Colorado requires you to notify your landlord in writing of repair needs before you can consider withholding rent or making repairs yourself. See the "Request for Repairs" template on the official Colorado Division of Housing renter resources page for examples.
• Small Claims Complaint (JDF 250): If your demand letter does not result in a resolution, you may consider filing a small claims case. The form and instructions are available from the Colorado Judicial Branch Small Claims Forms page.

Remember, demand letters are not court actions, but they lay the groundwork for resolving your dispute or pursuing formal action if needed.

What Happens After Sending Your Demand Letter?

• The landlord may resolve the issue or contact you to negotiate.
• If there’s no response, you may consider mediation or file with small claims court.
• Keep all documentation — it can support your case in court or in government proceedings.

Patience is important: Colorado law may require you to give the landlord a reasonable period (often 7 days, but longer for some deposits) before taking further action.

FAQ: Demand Letters and Colorado Renter Disputes

1. Do I have to send a demand letter before going to court in Colorado?
   In most cases involving security deposits or repairs, yes. Colorado law generally requires you to give your landlord a written demand and a chance to resolve the issue first.
2. How long should I give my landlord to respond to my demand letter?
   You should generally allow at least 7 days, unless your lease specifies a longer or shorter period (for deposits, up to 60 days per law or lease agreement).
3. Can I use email or text for a demand letter in Colorado?
   Written notice is often acceptable via email, but check your lease agreement. Certified mail provides stronger proof of delivery.
4. What should I do if my landlord ignores my letter?
   Keep all records. If there’s no response after your deadline, consider mediation or consult your county court about small claims procedures.
5. Are there official templates for Colorado renters?
   While the state provides examples on the Division of Housing Renter Resources page, courts typically do not require a specific form for demand letters.

Conclusion and Key Takeaways

• Writing a demand letter is an essential step for resolving rental issues in Colorado.
• Be clear, organized, and keep copies and proof of delivery.
• If your issue isn’t addressed, help is available through county courts and the Colorado Division of Housing.

Taking these steps helps protect your rights and increase the likelihood of a timely solution to your housing problem.

Need Help? Resources for Renters

• Colorado Department of Local Affairs - Renter Resources: Statewide guides, forms, and tenant advocacy information.
• Colorado Judicial Branch: Small claims court filing and legal information.
• Colorado Housing Connects: Free tenant helpline and dispute support.
• Local Colorado Legal Services: Free or low-cost tenant legal advice and support for eligible individuals.

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1. Colorado Revised Statutes Title 38 – Property – Real and Personal (Landlord and Tenant), current as of 2023-2024.
2. Colorado Division of Housing – Renter Resources and Tenant/Landlord Dispute Information.

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