How to Document Existing Damage at Move-In in Alaska

Starting a new rental in Alaska? Before settling in, it’s essential to document any existing damage or issues in your rental unit. This not only protects your security deposit but can also prevent misunderstandings with your landlord when you move out.

Why Documenting Move-In Damage Matters

Properly recording the property's condition at move-in is crucial. Alaska law places responsibility on both tenants and landlords to ensure the property is fairly assessed at the start of a tenancy. If damage isn't documented at the beginning, you may be held responsible for repairs when you move out, even if you didn't cause them.

Required Inspections and Forms in Alaska

Alaska state law requires landlords to provide a written statement describing the condition of the rental property at move-in. Both landlord and tenant should inspect the property together and note any pre-existing damage or problems.

Condition Inventory Checklist (Move-In/Move-Out Form)

• Form Name: Condition Inventory Checklist
• When to Use: At move-in, before or immediately as you receive your keys
• Official Source: Alaska Court System - Form OT-110: Condition Inventory Checklist

How it works: You and your landlord should walk through the rental unit together, noting the condition of each room, appliance, and fixture. You both sign and keep a copy. When moving out, use the same form for comparison.

This process is legally supported under the Alaska Uniform Residential Landlord and Tenant Act^[1], which sets out tenant protections and requirements for inspections and deposit returns.

Practical Steps: How to Document Pre-Existing Damage

• Schedule your inspection with the landlord before or at move-in.
• Use the official checklist (Form OT-110).
• Mark any damage, wear, or issues for every room—be specific (e.g., “scratch on living room wall, chipped tile in bathroom.”)
• Take clear, date-stamped photos or video for your records.
• Sign the completed form, and ensure the landlord does as well. Keep your own copy in a safe place.

The Alaska Uniform Residential Landlord and Tenant Act strongly encourages this joint inspection, and having both parties sign the form shows agreement on the property’s condition.

What If My Landlord Won’t Do a Joint Inspection?

If your landlord is unavailable or declines to attend the inspection, complete the checklist yourself, note all damage thoroughly, take plenty of photos, and provide a copy of the checklist (with photos if possible) to your landlord by a traceable method (such as email or certified mail). Keep copies for your own records.

If a dispute arises later about your security deposit, this documentation is critical evidence for the Alaska Court System (Small Claims or Housing Court), the official tribunal handling residential tenancy claims in Alaska.

FAQ: Documenting Move-In Damage in Alaska

1. Do I have to use the official checklist, or can I make my own?
   It is strongly recommended to use the official Condition Inventory Checklist (Form OT-110). However, if the landlord does not provide one, you can create your own—just be very detailed and keep records.
2. Can my landlord hold me responsible for old damage if I didn’t document it?
   Yes. If damage is not noted at move-in, you could be charged for it later. Always document and keep proof (checklist and photos).
3. What if I find more issues after I move in?
   Notify your landlord immediately in writing, update your checklist, and include photos as soon as possible. The sooner you report, the better protected you are.
4. Where can I file a complaint if there’s a dispute about my deposit?
   Deposit disputes are handled by the Alaska Small Claims Court. Follow the instructions on their website for filing procedures.
5. Are move-in/out inspections required by Alaska law?
   Yes, Alaska law requires landlords to detail the property's condition at move-in and move-out, as outlined in the Alaska Uniform Residential Landlord and Tenant Act.

Conclusion: Protect Yourself as a Renter

• Always use Alaska's official Condition Inventory Checklist at move-in.
• Document all existing damage with detailed notes and photos.
• Keep copies of everything—these steps help secure your deposit and resolve disputes.

Taking a little extra time at move-in can save you significant problems (and money) at move-out.

Need Help? Resources for Renters

• Alaska Department of Law – Consumer Protection: Housing
• Alaska Court System – Housing Help
• State of Alaska – Tenant Rights Fact Sheet
• Alaska Legal Services Corporation – Housing Law Help

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1. Alaska Uniform Residential Landlord and Tenant Act (AS 34.03)
2. Alaska Court System – Condition Inventory Checklist (Form OT-110)
3. Alaska Court System – Housing Court Information

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